Any.do
Any.do's logo representing the intuitive task management app trusted by over 40 million users for organizing personal tasks, family projects, and team collaboration with smart reminders and calendar integration.
Quick Overview
Type: Mobile App (iOS & Android) / Desktop App (Mac, Windows) / Web App
Pricing: Free plan available, Premium $4.99/month billed annually or $7.99/month billed monthly, Family (for 4 members) $8.33/month billed annually or $9.99/month billed monthly, Teams (per member) $4.99/month billed annually or $7.99/month billed monthly
Best For: Individuals managing personal tasks, families coordinating households, and small teams needing simple project management
Website: https://www.any.do
What is Any.do?
Any.do is a comprehensive task management application that makes organizing your life simple and intuitive. Trusted by over 40 million users worldwide, Any.do helps you manage personal tasks, family projects, and team work through an elegant interface that synchronizes seamlessly across all your devices. Whether you're planning your day, coordinating family schedules, managing shopping lists, or collaborating on team projects, Any.do provides the tools you need without overwhelming complexity.
What makes Any.do special is its combination of simplicity and power. The free plan includes unlimited tasks, subtasks, and the popular Smart Grocery Lists feature that automatically categorizes items, making it genuinely useful for everyday life. Premium features add recurring tasks, WhatsApp integration for voice reminders, AI-powered planning assistance, location-based alerts, and color tagging for priority management. The "My Day" feature provides a daily planning ritual that helps you prioritize what matters most, while the "Moment" mobile feature guides you through reviewing and organizing your tasks each morning.
Any.do adapts to your needs with plans for individuals (Premium), families (Family plan for 4 members), and teams (Workspace with unlimited members). The platform integrates seamlessly with Google Calendar, Outlook, WhatsApp, Gmail, Slack, and over 5,000 apps through Zapier. Unlike heavyweight project management tools, Any.do keeps things straightforward while still offering collaboration features like shared projects, kanban boards, task assignment, and team chat. For anyone seeking a task management solution that actually gets used rather than abandoned, Any.do delivers accessibility without sacrificing capability.
Key Features
My Day Daily Planner - Personalized daily view that combines tasks and calendar events, helping you plan each day with AI-powered smart suggestions
Moment Morning Review - Mobile-only guided planning experience that walks you through prioritizing, scheduling, and organizing your daily tasks
Smart Grocery Lists - Automatically categorize groceries by department, making shopping trips faster and more organized
Calendar Integration - Unified view combining your tasks and calendar events from Google Calendar, Outlook, and Apple Calendar
WhatsApp Reminders - Get task reminders and add new items via WhatsApp voice messages (Premium feature)
Location-Based Reminders - Receive alerts when you arrive at specific locations relevant to your tasks
Color Tags - Organize and prioritize tasks with customizable color-coding system for visual clarity
Recurring Tasks - Set up tasks that repeat daily, weekly, monthly, or on custom schedules
Board Templates - Pre-built kanban board templates for common workflows like project planning, content calendars, and event management
Collaboration Workspace - Share projects, assign tasks to team members, track progress, and communicate via built-in chat
Voice Task Entry - Natural language input lets you quickly add tasks by speaking or typing conversationally
AI-Powered Planning - ChatGPT integration helps draft content, brainstorm ideas, and optimize your schedule
Cross-Platform Sync - Tasks synchronize instantly across iPhone, Android, Mac, Windows, web, and Apple Watch
Offline Mode - Create and edit tasks without internet connection, with automatic sync when reconnected
Subtasks & Checklists - Break down complex tasks into manageable steps with unlimited subtasks and nested lists
👍 Pros
Free plan includes unlimited tasks and subtasks with no time limits or restrictions
Exceptionally intuitive interface with minimal learning curve for all ages
Smart Grocery Lists feature automatically categorizes items by store department
Affordable Premium plan $4.99/month billed annually or $7.99/month billed monthly offers excellent value for individuals
Seamless synchronization across all devices including Apple Watch integration
Natural language input makes adding tasks quick and conversational
My Day feature provides excellent daily planning ritual and focus
Strong calendar integration combines tasks and events in unified view
WhatsApp integration enables voice reminders and hands-free task creation
Family plan at $8.33/month billed annually or $9.99/month billed monthly for 4 members is great for household coordination
Over 5,000 app integrations through Zapier for workflow automation
👎 Cons
Free version lacks recurring tasks, color tags, and advanced reminders
Premium pricing considered high by some international users (especially in developing markets)
Cannot permanently delete completed tasks—they remain in history as "done"
Some users report issues with subscription renewal notifications and refund policies
Moment feature only available on mobile app, not desktop
Daily planner limited to next 7 days view, cannot plan beyond one week
Teams plan lacks some advanced project management features of dedicated PM tools
Mobile apps more polished than desktop experience in some areas
Limited customization options compared to power-user tools like Notion or ClickUp
File attachment requires paid plan, not available in free version
Pricing
Personal (Free):
Unlimited tasks, subtasks, and lists
Smart Grocery Lists with auto-categorization
Basic reminders and due dates
Calendar view
Cross-platform sync
Kanban board view
Perfect for individuals managing personal to-do lists
No time limits or restrictions
Premium - $7.99/month or $59.88/year ($4.99/month):
Everything in Personal, plus:
Recurring tasks (daily, weekly, monthly, custom)
WhatsApp reminders via voice or text
AI-powered features with ChatGPT integration
Color tags for priority and category organization
Location-based reminders
Custom themes and backgrounds
Priority customer support
Zapier integration (5,000+ apps)
Third-party imports
Best for individuals wanting advanced productivity features
Family - $9.99/month or $99.96/year ($8.33/month):
Everything in Premium, plus:
Up to 4 family members included
Shared family workspace
Shared grocery lists
Shared projects and task assignment
Family calendar coordination
Each member gets full Premium features
Perfect for households coordinating schedules, chores, and activities
Teams (Workspace) - $7.99/month per member or $59.88/year per member ($4.99/month/member):
Everything in Premium, plus:
Unlimited team members
Unlimited collaborative boards
Advanced kanban project boards
Task assignment and delegation
Team chat and comments
Progress tracking and reporting
Role-based permissions
Admin tools and controls
Guest access for clients
Enterprise-grade security
Best for small to medium teams and businesses
Special Discounts:
Students, educators, and NGO workers: Contact customer success team for discounted Premium pricing
Annual billing saves approximately 2 months compared to monthly
Integrations
Works with: Google Calendar, Outlook Calendar, Apple Calendar, WhatsApp, Gmail, Slack, Google Drive, Google Meet, Microsoft Teams, Google Maps, Siri, Alexa, and 5,000+ apps through Zapier integration including Dropbox, OneDrive, Trello, and Asana
Learning Curve
Beginner Friendly: ⭐⭐⭐⭐⭐ (5/5)
Any.do has virtually no learning curve—it's designed for immediate usability by anyone. The interface is clean, intuitive, and self-explanatory. Adding tasks is as simple as typing or speaking naturally ("Call mom tomorrow at 2pm" automatically creates a task with reminder). The mobile app guides you through key features with helpful onboarding, while the desktop version is equally straightforward. My Day and Moment features provide gentle structure for those new to task management. Most users become productive within minutes of installation, making Any.do ideal for people of all technical skill levels, including children and seniors.
Best Use Cases
Personal Task Management - Individuals organizing daily errands, appointments, work tasks, and personal goals with simple reminders
Family Coordination - Parents managing household chores, school schedules, shopping lists, and family activities in one shared space
Small Business Teams - Teams of 5-20 people collaborating on projects with task assignment, progress tracking, and communication
Real Estate Management - Agents coordinating property listings, client meetings, and sales targets across team members
Event Planning - Planners managing multiple events with task delegation, vendor coordination, and timeline tracking
Marketing Agencies - Creative teams organizing campaigns, content calendars, and client deliverables with automated workflows
Student Organization - College students tracking assignments, study schedules, group projects, and extracurricular commitments
Remote Work Coordination - Distributed teams managing asynchronous work with clear task ownership and progress visibility
Alternative Apps
If Any.do isn't right for you, consider:
Todoist - More powerful task management with advanced filtering and productivity tracking, free with Pro at $5/month or $4/month ($48 billed yearly)
Microsoft To Do - Free task manager integrated with Microsoft 365, good for Windows users, simpler features
TickTick - Feature-rich alternative with Pomodoro timer, habit tracking, and calendar, Premium $2.99/month ($35.99 billed yearly)
Things 3 - Beautiful, powerful Mac/iOS exclusive task manager, one-time purchase $49.99 for macOS, $19.99 for iPad, $9.99 for iPhone and Apple Watch, and $29.99 for Vision Pro (no subscription)
Asana - More robust project management for larger teams, free for basic use, Premium $9.49/user/month billed yearly
Bottom Line
Any.do is the best choice for individuals, families, and small teams who want task management that's powerful enough to be useful yet simple enough to actually use consistently. The free plan is genuinely valuable with unlimited tasks and the beloved Smart Grocery Lists feature, making it accessible to everyone. For just $7.99/month, the Premium plan adds recurring tasks, WhatsApp integration, AI features, and color tags—excellent value compared to competitors. The Family plan at $9.99/month for 4 people is particularly compelling for household organization.
What sets Any.do apart is its focus on daily planning rituals (My Day and Moment) that help users actually engage with their tasks rather than just creating endless lists. The natural language input, beautiful design, and seamless cross-platform sync create an experience that encourages regular use. However, Any.do isn't ideal for complex project management or large enterprise teams—it lacks advanced features found in Asana, ClickUp, or Monday.com. The inability to permanently delete tasks and limitations in the free version may frustrate some users.
For personal productivity, family coordination, or small team collaboration (under 20 people), Any.do delivers exceptional usability without overwhelming complexity. The 40+ million user base speaks to its broad appeal and reliability. If you've struggled with more complex tools or simply want task management that feels effortless, Any.do is absolutely worth trying. The generous free plan means there's no risk in testing whether it fits your workflow, and the affordable Premium tier makes upgrading an easy decision if you need more features.
Frequently Asked Questions
Is Any.do free?
Yes, Any.do offers a completely free plan with unlimited tasks, subtasks, lists, and the Smart Grocery Lists feature. The free plan has no time limits or restrictions on core functionality. Premium features like recurring tasks, WhatsApp reminders, color tags, and AI features require upgrading to Premium ($7.99/month), Family ($9.99/month for 4 members), or Teams ($7.99/month per member).
Can I use Any.do offline?
Yes, Any.do works offline—you can create, edit, and complete tasks without internet connection. All changes sync automatically when you reconnect to the internet. This makes Any.do reliable for use during flights, in areas with poor connectivity, or when you simply want to work without distractions.
Does Any.do work with Google Calendar?
Yes, Any.do integrates seamlessly with Google Calendar, showing your calendar events alongside tasks in a unified daily view. You can also integrate with Outlook Calendar and Apple Calendar. This integration is available in all plans including the free version, making it easy to see your complete schedule in one place.
What's the difference between Any.do Premium and Family plans?
Premium ($7.99/month) is for one person and includes advanced features like recurring tasks, WhatsApp reminders, AI features, and color tags. Family ($9.99/month) includes everything in Premium for up to 4 family members, plus shared family workspace, shared grocery lists, and shared projects. If you're coordinating with a partner or family, the Family plan offers much better value than separate Premium accounts.
Can I share tasks with my team using Any.do?
Yes, but you'll need either the Family plan (for up to 4 people) or the Teams/Workspace plan (for unlimited members at $7.99/month per member). The free and Premium plans don't include task sharing or collaboration features. Teams plan adds collaborative boards, task assignment, team chat, and advanced project management tools suitable for business use.
How does Any.do compare to Todoist?
Both are excellent task managers with similar core features. Any.do emphasizes simplicity, beautiful design, and daily planning rituals (My Day feature), while Todoist offers more powerful filtering, productivity tracking, and karma points gamification. Any.do's Premium is slightly more expensive ($7.99 vs $5/month) but includes WhatsApp integration. Choose Any.do for ease of use and design; choose Todoist for power features and advanced organization.
Can I import tasks from other apps into Any.do?
Yes, Any.do Premium and above plans include third-party import functionality. You can import tasks from apps like Todoist, Wunderlist (discontinued), and other task managers. The process typically involves exporting your data from the old app and importing it into Any.do through the settings menu.
Does Any.do have a desktop app or just mobile?
Any.do has native apps for iOS, Android, Mac, Windows, Apple Watch, and a web app accessible from any browser. The experience is polished across all platforms with instant synchronization. While mobile apps have some exclusive features like Moment, the desktop apps offer full functionality for task management, calendar integration, and collaboration.
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Last Updated: October 2025
Category: Task Management
