Motion

Motion's sleek, forward-pointing logo represents movement and progress, perfectly capturing the app's ability to propel users toward peak productivity through intelligent AI scheduling and automated task management.

Quick Overview

Type: Web App / Desktop App / Mobile App
Pricing: 7-day free trial, Individual: $29/month ($348 paid annually) or $49/month ($588 paid annually), Team with 3 seats: $99/3 seats/month ($1,188 paid annually)
Best For: Busy professionals, entrepreneurs, small teams, and anyone overwhelmed by manual scheduling and task juggling
Website: https://usemotion.com

What is Motion?

Motion is an AI-powered productivity platform that combines intelligent calendar management, automatic task scheduling, project management, and meeting coordination into one unified workspace. Unlike traditional calendar apps that simply display events, Motion uses artificial intelligence to analyze over 1,000 parameters including deadlines, priorities, task durations, and your availability to automatically create optimized daily schedules. When unexpected changes occur, Motion instantly reschedules everything to maintain productivity flow while protecting your focus time.

What makes Motion exceptional is its "set it and forget it" approach to time management. Instead of manually dragging tasks around your calendar or constantly re-prioritizing your to-do list, you simply add tasks with deadlines and priorities, and Motion's AI automatically schedules them at optimal times. The platform considers your work patterns, meeting preferences, energy levels, and project deadlines to create daily schedules that maximize productivity while preventing burnout. Motion adapts in real-time, automatically moving tasks when meetings run long or urgent items emerge.

With features like AI Employees for automated work completion, seamless integration with Google Calendar and Outlook, intelligent meeting scheduling that replaces Calendly, project management with Kanban and Gantt views, and advanced team workload balancing, Motion positions itself as your AI-powered executive assistant. Users consistently report saving 2-5 hours weekly and feeling significantly less overwhelmed. Whether you're a startup founder juggling multiple priorities, a consultant managing client deadlines, or a small team seeking coordinated productivity, Motion delivers automated intelligence that transforms chaotic schedules into organized, achievable daily plans.

Key Features

• AI-Powered Scheduling - Automatically prioritizes and schedules tasks based on deadlines, importance, duration, and available time slots

• Unified Calendar Integration - Seamlessly syncs Google Calendar, Outlook, and iCloud calendars into one intelligent workspace

• Automatic Rescheduling - Real-time schedule adjustments when tasks take longer, meetings change, or priorities shift

• Project Management Suite - Kanban boards, Gantt charts, task dependencies, and team collaboration tools

• AI Employees - Virtual assistants that complete work like drafting emails, creating content, and managing workflows

• Intelligent Meeting Scheduler - Calendly-style booking with AI that considers preferences and protects focus time

• Focus Time Protection - Automatically blocks uninterrupted work periods and prevents meeting overload

• Team Workload Balancing - AI analyzes capacity across team members and distributes work optimally

• Cross-Platform Synchronization - Native apps for web, desktop, iOS, and Android with real-time sync

• Advanced Integrations - Zapier connectivity to 7,000+ apps, plus native Gmail, Zoom, and Microsoft Teams integration

👍 Pros

• Saves 2-5 hours weekly by eliminating manual scheduling and constant re-prioritization decisions

• AI genuinely understands context and creates realistic, achievable daily schedules

• Seamless calendar integration preserves existing workflows while adding intelligence

• Automatic rescheduling handles unexpected changes without manual intervention

• All-in-one platform replaces multiple tools (calendar, task manager, project manager, scheduler)

• AI Employees feature can complete actual work tasks, not just organize them

• Intelligent focus time protection prevents meeting overload and preserves deep work

• Team features provide workload visibility and balanced task distribution

• Clean, intuitive interface with minimal learning curve for complex functionality

• Strong integration ecosystem connects with existing productivity stack

👎 Cons

• Premium pricing ($29/month for individuals - $348 paid annually) may be expensive for casual users or students

• No free plan available, only 7-day trial which may not be enough to fully evaluate

• Requires detailed task setup (deadlines, durations, priorities) to maximize AI effectiveness

• AI scheduling occasionally makes questionable decisions that require manual override

• Limited offline functionality requires internet connection for most intelligent features

• Mobile apps lack full feature parity with desktop versions for complex project management

• Steep learning curve for teams to properly configure preferences and workflows

• Customer support can be slow to respond during peak periods

• Some advanced project management features are less robust than dedicated PM tools

Pricing

AI Workplace Plan (1 seat) - $29/month ($348 paid annually):

• AI-powered task and calendar scheduling

• 1,000 credits/month

• Unlimited projects and tasks with automatic prioritization

• Meeting scheduler with intelligent availability optimization

• Focus time protection and calendar integration

• Mobile and desktop apps with real-time synchronization

• Basic integrations with Google, Outlook, and popular productivity tools

• 7-day free trial with full feature access

AI Employee Starter Plan (1 seat) - $49/month ($588 paid annually):

• AI-powered task and calendar scheduling

• 10,000 credits/month

• All in AI Workplace Plan

• AI Executive Assistant

• AI Customer Support

• AI Sales Representative

• AI HR & Legal Assistant

• AI Marketing Associate

• AI Recruiter

• 7-day free trial with full feature access

AI Employee Light (3 seats) - $99/10 seats/month ($1,188 paid annually) or $148/3 seats/month (paid monthly):

• AI-powered task and calendar scheduling

• 25,000 credits/month

• All in AI Workplace Plan

• AI Executive Assistant

• AI Customer Support

• AI Sales Representative

• AI HR & Legal Assistant

• AI Marketing Associate

• AI Recruiter

• 7-day free trial with full feature access

Team Plan - $299/10 seats/month ($3,588 paid annually) or $446/10 seats/month (paid monthly):

• Everything in Individual Plan plus team collaboration features

• 100,000 credits/month

• Shared project workspaces with visibility into team workloads

• Advanced project management with Kanban and Gantt chart views

• Team calendar coordination and intelligent meeting scheduling

• Workload balancing across team members with capacity management

• Enhanced integrations and admin controls for team management

Integrations

Works with: Google Calendar, Microsoft Outlook, iCloud Calendar, Gmail, Zoom, Microsoft Teams, Google Meet, Slack, Zapier (7,000+ apps), Siri, and supports API access for custom integrations

Learning Curve

Beginner Friendly: ⭐⭐⭐⭐☆ (4/5)

Motion has a moderate learning curve that varies by user type. Basic calendar and task features are intuitive from day one—simply add tasks and watch Motion schedule them automatically. However, maximizing AI effectiveness requires understanding how to set proper deadlines, priorities, and task durations. Advanced features like project management, team coordination, and AI Employees require 1-2 weeks of setup and optimization. Most users see immediate value within the first few days, but achieving full productivity benefits takes 2-3 weeks of consistent use and preference refinement. The interface is clean and well-designed, but the depth of features can feel overwhelming initially.

Best Use Cases

• Startup Founders & Entrepreneurs - Juggle multiple priorities with AI that protects focus time while managing investor meetings and product development

• Consulting Professionals - Balance multiple client deadlines with automatic scheduling that prevents overcommitment and ensures deliverable completion

• Small Team Coordination - Teams of 3-15 people can coordinate schedules, balance workloads, and maintain project visibility without manual management

• Project Managers - Oversee complex projects with intelligent scheduling that considers team capacity and inter-dependent tasks

• Sales Professionals - Balance prospecting, client meetings, and administrative tasks with AI that optimizes revenue-generating activities

• Creative Professionals - Protect creative flow time while managing client deadlines and administrative responsibilities

• ADHD/Executive Function Support - Automated scheduling reduces decision fatigue and provides structure for professionals with attention challenges

• Remote Team Management - Coordinate distributed teams with intelligent meeting scheduling and workload transparency

Alternative Apps

If Motion isn't right for you, consider:

Reclaim.ai - AI calendar optimization focused specifically on habit scheduling and focus time, more affordable (Free, $12/seat/month and 18/seat/month)

Akiflow - Time blocking with task management, emphasizes manual control over automation ($19/month paid annually or $34/month paid monthly)

ClickUp - Comprehensive project management with basic scheduling features, better for complex projects ($7/month)

Sunsama - Intentional daily planning with mindfulness focus, manual rather than AI-driven ($16/month paid annually in total $192 or $20/month paid monthly )

Asana - Strong project management with timeline features, better for larger teams ($9.49/month paid annually in total $113.88 or $11.59/month paid monthly)

Bottom Line

Motion is the best choice for busy professionals and small teams who want to eliminate the mental overhead of scheduling while maintaining high productivity. The $19/month Individual plan delivers exceptional value for anyone spending significant time manually organizing their calendar and task list—the time savings alone often justify the cost within the first month. What sets Motion apart is its sophisticated AI that genuinely understands workflow optimization, creating schedules that feel both realistic and ambitious while adapting automatically to life's inevitable changes.

However, Motion's premium pricing and complexity aren't suitable for everyone. Casual users who prefer manual control or simple scheduling will find better value elsewhere. The lack of a free plan and AI Employees requiring additional fees may frustrate budget-conscious users. But for entrepreneurs, consultants, project managers, and small teams who value automated intelligence over manual scheduling, Motion is outstanding. The 7-day free trial provides enough time to experience whether AI scheduling transforms your productivity workflow.

If you're constantly overwhelmed by competing priorities, spend significant time reorganizing your schedule, or want your calendar to work proactively rather than passively, Motion deserves serious consideration. The platform represents the future of productivity tools—intelligent automation that actually reduces complexity rather than adding it.

Frequently Asked Questions

Is Motion free?

• Motion does not offer a free plan. It provides a 7-day free trial with full access to all features without requiring a credit card. After the trial, pricing starts at $29/month for individuals when billed annually or $148/3 seats/month when billed monthly. The team plan costs $99/3 seats/month ($1,188 paid annually) with a minimum of 3 seats.

How does Motion's AI scheduling actually work?

• Motion's AI analyzes over 1,000 parameters including task deadlines, estimated durations, priorities, your calendar availability, work patterns, and meeting preferences to create optimized daily schedules. When you add a task, the AI considers all these factors to find the best time slot. If changes occur (meetings run long, urgent tasks appear), Motion automatically reschedules everything to maintain productivity flow while protecting focus time.

Does Motion integrate with Google Calendar and Outlook?

• Yes, Motion has seamless two-way integration with Google Calendar, Microsoft Outlook, and iCloud Calendar. All your existing events automatically appear in Motion, and any changes made in Motion sync back to your original calendars. This means you can use Motion's AI scheduling while maintaining compatibility with your existing calendar workflow and team coordination.

Can Motion replace project management tools like Asana?

• Motion includes solid project management features with Kanban boards, Gantt charts, task dependencies, and team collaboration, making it suitable for small to medium teams and straightforward projects. However, it lacks some advanced features found in dedicated project management tools like custom fields, advanced reporting, or complex workflow automation. Motion excels when project management is combined with intelligent scheduling, but complex projects may still require dedicated PM tools.

What are AI Employees and do they cost extra?

• AI Employees are virtual assistants that complete actual work tasks like drafting emails, creating social media content, and managing workflows. The AI Employee feature doesn’t cost extra and it’s integrated into specific Motion plans like AI Employee Starter (10k credits/month for AI) AI Employee Light (25k credits/month for AI) Standard (100k credits/month for AI), and Plus (250k credits/month for AI) (listed above). For busy entrepreneurs and teams that can delegate routine tasks to AI, they provide significant value. Each plan includes a monthly allotment of AI credits that are shared across your team and consumed by using the AI features.

How does Motion compare to Reclaim.ai?

• Motion focuses on comprehensive AI scheduling combined with task and project management starting at $29/month paid annually - $348/year in total, while Reclaim.ai specializes specifically in calendar optimization and habit scheduling it has a Free Forever plan and the paid plans start at $12/seat/month billed monthly and $10/seat/month paid yearly - $120 in total. Choose Motion if you want an all-in-one productivity platform with project management; choose Reclaim.ai if you primarily need smart calendar management at a lower price. Motion offers broader functionality, while Reclaim.ai excels at its specific calendar focus.

Is Motion suitable for large teams or enterprises?

• Motion works best for small to medium teams (3-20 people) and individual professionals. While it offers team features like workload balancing and shared project visibility, it lacks enterprise-level features like advanced permissions, custom integrations, or sophisticated reporting found in dedicated enterprise tools. Large organizations might use Motion for specific departments or teams rather than company-wide implementation.

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Last Updated: October 2025
Category: AI-Powered