ClickUp - Manage Everything In One Place
Screenshot of the ClickUp logo symbolizing limitless productivity, while vibrant colors emphasize teamwork and innovation.
ClickUp is an all-in-one project management and productivity platform that consolidates tasks, docs, goals, time tracking, and collaboration into a single workspace, eliminating the need for multiple disconnected apps. With 15+ customizable views, robust automation, and AI-powered features, ClickUp helps teams of all sizes—from solo freelancers to Fortune 500 companies—streamline workflows, boost productivity, and keep everyone aligned. Ideal for project managers, remote teams, agile developers, marketers, operations professionals, and anyone seeking a centralized hub for work.
Quick Overview
Type: Cloud-Based Platform / Web App / Desktop & Mobile Apps
Pricing:
Free forever plan available
Unlimited $7/user/month ($84 billed annually) or $10/user/month billed monthly
Business $12/user/month ($144 billed annually) or $19/user/month billed monthly
Enterprise custom pricing
Best For: Project teams, agile developers, remote teams, marketers, operations managers, small businesses, and enterprises managing complex workflows
Category: All-in-One Tools, Project Management, Task Management
Website: https://clickup.com
What is ClickUp?
ClickUp is a comprehensive all-in-one productivity platform designed to replace multiple work apps with a single, unified solution. Founded in 2017 with the ambitious mission to "save people time by making the world more productive", ClickUp offers task management, docs, whiteboards, goals, time tracking, dashboards, automation, and collaboration—all in one place.
Unlike traditional project management tools that force you into rigid structures, ClickUp adapts to your workflow.
With over 15 customizable views (including List, Board, Gantt, Calendar, Timeline, Workload, and Table views), every team member can visualize work in the way that suits them best. Whether you're managing agile sprints, marketing campaigns, product launches, or daily to-dos, ClickUp provides the flexibility and power to handle projects of any complexity.
With over 2 million teams worldwide and recognition as one of the fastest-growing productivity apps, ClickUp has become the go-to solution for teams tired of juggling Slack, Asana, Google Drive, Notion, and a dozen other tools. Advanced features like ClickUp AI, custom automations, time tracking, goal tracking, and real-time collaboration transform how teams work. From freelancers managing client projects to enterprises coordinating cross-functional initiatives, ClickUp scales seamlessly to meet your needs.
Key Features
15+ Customizable Views – Visualize work your way with List, Board, Gantt, Calendar, Timeline, Workload, Table, Mind Map, and more
Task Management – Create tasks with subtasks, checklists, custom fields, dependencies, priorities, and recurring schedules
ClickUp Docs – Collaborative documents with real-time editing, nested pages, rich formatting, and task embedding
Goals & Milestones – Set measurable targets, track progress with folders, and link tasks to objectives
Time Tracking – Built-in time tracker with manual and automatic tracking, timesheets, and reporting
Dashboards – Customizable widgets, charts, and reports for real-time project insights and KPIs
Automations – Pre-built and custom automation recipes to eliminate repetitive tasks (assignees, statuses, notifications, etc.)
ClickUp AI – AI-powered writing assistant, summarization, action item extraction, and project management insights
Whiteboards – Visual collaboration boards for brainstorming, planning, and ideation
Chat View – Built-in team messaging integrated directly with tasks and projects
Integrations – Connect 1,000+ apps including Slack, Zoom, Google Workspace, Microsoft Teams, GitHub, HubSpot, Salesforce
Custom Fields – Track project-specific data like budgets, client names, progress bars, and more
Workload View – Balance team capacity and prevent burnout with visual resource management
Sprints & Agile Tools – Sprint planning, velocity tracking, burndown charts, and backlog management
Email in ClickUp – Send and receive emails directly within tasks to centralize communication
Mobile & Desktop Apps – Native apps for iOS, Android, Windows, Mac, and Linux with offline access
Security & Permissions – Role-based access, guest permissions, two-factor authentication, and enterprise-grade security
👍 Pros
Incredibly feature-rich platform replaces 5-10+ separate apps (docs, tasks, time tracking, goals, chat)
Highly customizable views and workflows adapt to any team structure or methodology
Generous free plan with unlimited tasks and members—perfect for small teams and startups
Advanced automation on all plans (even free) saves hours on repetitive work
Built-in time tracking eliminates need for separate time management tools
Native collaboration features (docs, chat, whiteboards) reduce context switching
Competitive pricing compared to Monday.com, Asana, and Wrike
Extensive integration library (1,000+ apps) connects your entire tech stack
Agile and sprint management features rival dedicated dev tools like Jira
Regular platform updates and new feature releases show strong product development
Active community, templates library, and comprehensive documentation
Scalable from solo users to enterprise organizations with advanced permissions
👎 Cons
Steep learning curve due to sheer breadth of features and customization options
Interface can feel overwhelming for new users—too many options and settings
Platform can be slow to load, especially with large workspaces or complex dashboards
Notification overload without careful configuration—requires time to fine-tune settings
Mobile app lacks some features available on desktop and can feel clunky
Inconsistent user experience across views—some features work differently depending on context
ClickUp AI is a separate $7/user/month add-on, not included in base plans
Some users report bugs and glitches, particularly after major updates
Advanced features (subtasks in multiple lists, dependencies) require paid plans
Limited offline functionality compared to competitors
Customer support response times can vary, especially on lower-tier plans
Pricing
Visual comparison table of ClickUp's 2025 pricing plans, clearly outlining the differences in monthly and annual costs as well as the main features included in each tier. Helps users quickly understand which plan fits their needs best.
Integrations
ClickUp integrates with 1,000+ apps including Slack, Microsoft Teams, Zoom, Google Workspace (Gmail, Drive, Calendar, Docs, Sheets), Microsoft 365 (Outlook, OneDrive), GitHub, GitLab, Jira, HubSpot, Salesforce, Zapier, Make, Figma, Adobe Creative Cloud, Harvest, Toggl, Loom, Miro, Trello, Asana, Notion, Dropbox, Box, Evernote, Calendly, Stripe, and many more. ClickUp also offers an open API and Embed View for custom integrations and embedding external apps directly in your workspace.
Learning Curve
Beginner Friendly: ⭐⭐⭐☆☆ (3/5)
ClickUp's learning curve is steeper than simpler tools like Trello or Asana due to its extensive feature set and customization options. New users may feel overwhelmed by the sheer number of views, settings, and configuration choices. However, ClickUp provides excellent onboarding, templates, tutorials, and documentation to help you get started. Basic task creation and list management are straightforward, but mastering advanced features (automations, custom fields, dashboards, dependencies) requires dedicated time and exploration. Teams should budget 1-2 weeks for full onboarding and adoption. Once the initial learning phase is complete, ClickUp's power and flexibility become major productivity advantages.
Best Use Cases
Managing complex multi-stage projects with dependencies and milestones
Agile and sprint planning for software development teams
Marketing campaign planning, tracking, and collaboration
Remote team coordination with centralized communication and task visibility
Content creation workflows with docs, tasks, and approval processes
Client project management with guest access and shared dashboards
Operations and process management with automations and templates
Product roadmap planning and feature tracking
HR onboarding, recruitment, and team management workflows
Time tracking and capacity planning for billable client work
Cross-functional project coordination across departments
Goal setting and OKR tracking with progress visibility
Alternative Apps
If ClickUp isn't right for you, consider:
Monday.com – Visual, intuitive interface with strong automation and dashboards, ideal for non-technical teams. There is a minimum team size of 3 seats. The total price for 3 seats is: $33/3 seats/month billed $396/year or $39/3 seats/month billed monthly
Asana – Clean, simple task and project management with excellent adoption speed, best for straightforward workflows (Free or $10.99/user/month billed $131.88/year or $13.49/user/month)
Notion – Flexible workspace combining docs, databases, and wikis, great for knowledge management and lightweight project tracking (Free or $10/user/month billed $120/year or $12/user/month)
Trello – Kanban-based visual task boards, simple and beginner-friendly, best for small teams with basic needs (Free or $5/user/month billed $60/year or $6/user/month)
Smartsheet – Spreadsheet-style project management with enterprise features, ideal for teams comfortable with Excel (Free trial then $9/user/month billed $108/year or $12/user/month)
Wrike – Robust project management with advanced reporting and resource management, suited for larger teams (Free 14 day Trial and then $10/user/month billed $120/year)
Bottom Line
ClickUp is the ultimate all-in-one productivity platform for teams seeking to consolidate apps, streamline workflows, and scale efficiently. With 15+ customizable views, powerful automation, built-in time tracking, collaborative docs, and AI-powered features, ClickUp delivers exceptional value for project teams, agile developers, marketers, and remote workers. The generous free plan is ideal for small teams and startups, while paid plans offer enterprise-grade features at competitive pricing. However, new users should expect a steeper learning curve due to ClickUp's extensive customization options and feature depth. Teams willing to invest time in setup and onboarding will be rewarded with a truly flexible, powerful workspace that adapts to any workflow. If you need simplicity and fast adoption, consider Monday.com or Asana; if you need maximum flexibility and all-in-one capability, ClickUp is the clear winner.
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Frequently Asked Questions
Is ClickUp free?
Yes! ClickUp offers a forever-free plan with unlimited tasks, unlimited members, 100 MB storage, collaborative docs, and access to key features like boards, Gantt charts, and 100 automations per month. For unlimited storage, advanced features, and higher automation limits, paid plans start at $7/user/month ($84 annual billing).
How many integrations does ClickUp have?
ClickUp integrates with 1,000+ apps including Slack, Zoom, Google Workspace, Microsoft Teams, GitHub, HubSpot, Salesforce, Zapier, and many more. ClickUp also provides an open API for custom integrations and Embed View for embedding external apps directly in your workspace.
Does ClickUp require coding?
No, ClickUp is a no-code platform designed for users of all technical levels. You can create tasks, build workflows, set up automations, and customize views entirely through an intuitive visual interface. Developers can leverage ClickUp's API for advanced custom integrations, but coding is never required for daily use.
How much does ClickUp cost per person?
ClickUp's pricing is based on a per-user model. The Unlimited plan costs $7/user/month (billed $84/year) or $10/user/month (monthly billing). The Business plan costs $12/user/month (billed $144/year) or $19/user/month (monthly). Enterprise pricing is custom based on your team size and requirements. ClickUp AI is an optional add-on at $7/user/month.
Can multiple team members use ClickUp together?
Absolutely! ClickUp is built for team collaboration with unlimited members even on the free plan. Paid plans include shared workspaces, role-based permissions, guest access, team chat, collaborative docs, real-time editing, and advanced admin controls. Enterprise plans support unlimited users with SSO, advanced security, and dedicated success managers.
What is the difference between ClickUp and Monday.com?
ClickUp offers deeper customization, more built-in features (docs, whiteboards, time tracking), and a steeper learning curve, making it ideal for power users and technical teams. Monday.com provides a more visual, intuitive interface with faster adoption, better suited for non-technical teams and creative professionals. ClickUp is more feature-rich and cost-effective; Monday.com is simpler and easier to onboard.
Is ClickUp suitable for agile and software development?
Yes! ClickUp offers robust agile and sprint management features including sprint planning, velocity tracking, burndown charts, backlog management, story points, and integrations with GitHub, GitLab, and Jira. Development teams use ClickUp to manage sprints, track bugs, coordinate releases, and collaborate across engineering, product, and design teams.
