Sunsama: Transform Your Daily Productivity Routine
Sunsama's elegant logo embodies the app's zen-like philosophy of intentional daily planning, designed to help busy professionals achieve calm, focused productivity while maintaining work-life balance
Quick Overview
Type: Web App / Desktop App / Mobile App
Pricing: 14-day free trial, $20/month (billed monthly) or $16/month (billed annually)
Best For: Busy professionals, executives, consultants, and teams who want intentional daily planning with work-life balance focus
Website: https://sunsama.com
What is Sunsama?
Sunsama is a digital daily planner designed to help busy professionals organize their work one day at a time while maintaining work-life balance and reducing stress. Unlike traditional productivity tools that focus purely on task completion, Sunsama takes a zen-like, intentional approach to daily planning that encourages mindful work habits and prevents burnout. Built around structured daily and weekly planning rituals, Sunsama integrates deeply with popular work tools to pull all your scattered tasks into one unified calendar view.
What makes Sunsama exceptional is its philosophy of working smarter, not harder. The app guides you through daily planning sessions where you consciously choose what to work on, time-block tasks onto your calendar, and set realistic expectations for your day. At the end of each day, Sunsama prompts you through a shutdown ritual to reflect on accomplishments and plan for tomorrow. This intentional approach helps users avoid the trap of endless busyness while ensuring important work gets proper attention.
With features like seamless calendar integration, task imports from 9+ popular work tools, time tracking with detailed analytics, and both daily and weekly review workflows, Sunsama positions itself as a comprehensive daily planning solution. Users consistently report feeling more calm, focused, and accomplished, with many saving 1-2 hours daily by eliminating task-switching and gaining clarity on priorities. Whether you're an executive managing high-stakes responsibilities, a consultant juggling multiple clients, or a professional seeking better work-life boundaries, Sunsama delivers structured planning that reduces stress while increasing meaningful productivity.
Key Features
Daily Planning Workflow - Guided daily ritual to choose tasks, time-block them on calendar, and set realistic daily capacity
Calendar Integration - Deep integration with Google Calendar and Outlook for seamless time-blocking and scheduling
Task Import & Unification - Pull tasks from Asana, Trello, Jira, GitHub, Gmail, Slack, Todoist, and Notion into one view
Weekly Planning & Objectives - Set weekly goals and track progress with comprehensive weekly review analytics
Daily & Weekly Reviews - Structured reflection rituals with time tracking analytics and journaling prompts
Focus Mode - Distraction-free environment with built-in timer for deep work sessions
Time Tracking & Analytics - Automatic time tracking with detailed reports showing where your time actually goes
Shutdown Ritual - End-of-day workflow to review accomplishments and mentally transition away from work
Mobile Companion App - View and update tasks on-the-go with offline functionality
Team Channels & Collaboration - Shared workspaces for team planning and progress visibility
👍 Pros
Saves 1-2 hours daily by eliminating task-switching and providing clear daily focus
Reduces stress and prevents burnout through intentional planning and realistic capacity setting
Beautiful, calm interface designed to promote mindfulness rather than frantic productivity
Excellent integrations with 9+ popular work tools for unified task management
Structured daily and weekly rituals create sustainable productivity habits
Comprehensive time tracking and analytics help optimize future planning decisions
Strong focus on work-life balance with built-in boundaries and shutdown rituals
Immediate value from day one with intuitive daily planning workflow
Mobile app provides task visibility and updates when away from desk
14-day free trial with full functionality and no credit card required
👎 Cons
$20/month premium pricing may be expensive for individual users or small teams
Requires daily 15-20 minutes of planning discipline that some users struggle to maintain
Limited to 2-week advance planning, insufficient for complex long-term project management
Mobile app lacks full time-blocking capabilities and advanced planning features
No free plan available, only 14-Day Free Trial period
Not suitable for large teams or complex project management workflows
Some integrations (like Notion) can be cumbersome with filtering and linking challenges
Less flexible than dedicated project management tools for complex workflows
Weekly objectives system could benefit from monthly/quarterly goal planning
Customer support limited to email with potentially slower response times
Pricing
Single Pricing Tier - $20/month (billed monthly) or $16/month (billed annually):
Complete access to all features and integrations
14-day free trial with full functionality (no credit card required)
Daily and weekly planning workflows
Calendar integration with Google Calendar and Outlook
Task imports from 9+ popular productivity and project management tools
Focus mode with built-in timers and distraction blocking
Comprehensive time tracking and weekly analytics reports
Team collaboration features with shared channels
Mobile app for iOS and Android with offline functionality
Email customer support
Annual billing saves 20% compared to monthly payments
Note: Sunsama intentionally offers no free plan, believing higher prices create higher expectations and drive development of a higher-quality product.
Integrations
Works with: Google Calendar, Outlook Calendar, Asana, Trello, Jira, GitHub, GitLab, Gmail, Slack, Todoist, Notion, and supports team collaboration workflows
Learning Curve
Beginner Friendly: ⭐⭐⭐⭐⭐ (5/5)
Sunsama has an extremely low learning curve thanks to its guided onboarding process and intuitive daily planning workflow. The app walks you through setting up integrations and explains the daily planning philosophy during a structured setup process. Basic features like adding tasks and time-blocking them onto your calendar are immediately intuitive. The daily planning ritual takes just 10-15 minutes and becomes natural within a few days of use. Advanced features like weekly analytics and team collaboration are easily discoverable and don't require technical expertise. Most users report feeling productive and calm from their very first planning session.
Best Use Cases
Executive Daily Management - High-responsibility professionals can intentionally plan priorities and maintain work-life boundaries
Consultant Project Juggling - Manage multiple client projects while ensuring balanced workloads and clear billing time
Team Productivity Coaching - Help teams develop sustainable planning habits and reduce collective overwhelm
Freelancer Time Management - Balance multiple projects while tracking billable hours and maintaining client relationships
Startup Founder Focus - Maintain strategic thinking time while managing operational demands and team coordination
Sales Professional Planning - Balance prospecting, client meetings, and administrative tasks with clear daily structure
Academic Professional Organization - Manage teaching, research, and administrative responsibilities with intentional time allocation
Creative Professional Structure - Balance creative work with business tasks while protecting deep work time
Alternative Apps
If Sunsama isn't right for you, consider:
Motion - AI-powered calendar that automatically schedules tasks, more automation-focused ($29/month billed annually at $348 in total)
ClickUp - Comprehensive project management with planning features, more complex setup (Free Forever and paid plans start at $7/month billed annually or $10/month billed monthly)
Asana - Strong project management with timeline features, better for larger teams ($0 forever or $10.99/month billed annually or $13.49/month billed monthly)
Notion - Flexible workspace with database capabilities, requires more setup ($0 forever or $10/seat/month billed annually or $12/seat/month billed monthly)
Reclaim.ai - AI calendar optimization with habit scheduling, more automated approach ($0 Forever or $10/seat/month billed annually or $12/seat/month billed monthly)
Bottom Line
Sunsama is the best choice for professionals who want to transform their relationship with productivity from chaotic busyness to intentional, sustainable work habits. The $16/month annual plan delivers exceptional value for individuals who spend their days juggling multiple responsibilities and want to end each day feeling accomplished rather than overwhelmed. What sets Sunsama apart is its focus on the human side of productivity—helping you work within your actual capacity while maintaining mental well-being and work-life boundaries.
However, Sunsama's premium pricing and required daily planning discipline aren't for everyone. Users who prefer automated scheduling tools or need complex project management capabilities will find better fits elsewhere. The lack of a free plan and limited long-term planning features may frustrate budget-conscious users or complex project managers. But for busy professionals, executives, consultants, and teams who value intentional work habits and want a tool that promotes sustainable productivity over endless hustle, Sunsama is outstanding. The 14-day free trial makes it risk-free to test whether the daily planning rituals deliver real calm and focus improvements. If you're tired of feeling overwhelmed by your task list and want a more mindful approach to productivity, Sunsama deserves serious consideration.
Frequently Asked Questions
Is Sunsama free?
Sunsama does not offer a free plan. It provides a 14-day free trial with full access to all features without requiring a credit card. After the trial, it costs $20/month billed monthly or $16/month when billed annually. Sunsama intentionally avoids free plans, believing higher prices create better products and more committed users.
Does Sunsama work with Outlook and Google Calendar?
Yes, Sunsama has deep integration with both Google Calendar and Outlook Calendar. You can time-block tasks directly onto your calendar, and meetings automatically appear in your daily planning view. The calendar integration is seamless and works perfectly for scheduling tasks around existing commitments and coordinating with team members.
How much time does daily planning take in Sunsama?
Daily planning in Sunsama typically takes 10-20 minutes each morning. The app guides you through choosing tasks for the day, time-blocking them onto your calendar, and setting realistic expectations. Most users find this planning time saves 1-2 hours throughout the day by eliminating decision fatigue and task-switching. The evening shutdown ritual takes an additional 5-10 minutes.
Can Sunsama handle complex project management?
Sunsama is designed for daily planning rather than complex project management. It can pull tasks from dedicated project management tools like Asana, Trello, or Jira, but it's limited to 2-week advance planning. For complex projects requiring Gantt charts, dependencies, or long-term planning, you'll need to use Sunsama alongside a dedicated project management tool.
Does Sunsama work for teams?
Yes, Sunsama includes team collaboration features with shared channels where team members can see each other's work flow and progress. However, it's primarily designed for individual daily planning rather than complex team project management. Small teams and collaborative partnerships find it helpful for visibility and mutual support.
How does Sunsama compare to Motion?
Sunsama focuses on intentional, manual daily planning with mindfulness and work-life balance ($16/month annually), while Motion uses AI to automatically schedule your tasks and optimize your calendar ($29/month billed annually). Choose Sunsama if you want to actively participate in planning your day and value the ritual of intentional task selection; choose Motion if you prefer automated scheduling and AI optimization. Sunsama promotes mindful productivity, while Motion maximizes schedule efficiency.
Can I use Sunsama without connecting other apps?
Yes, you can use Sunsama as a standalone daily planner by manually adding tasks and scheduling them on your calendar. However, its greatest value comes from integrating with your existing tools to unify scattered tasks. The calendar integration with Google Calendar or Outlook is particularly valuable for time-blocking and seeing your full schedule in context.
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Last Updated: October 2025
Category: Task Management
